26 Clever Alternatives To Say “I Look Forward to Hearing From You.”
“I look forward to hearing from you” is a common and maybe overused phrase when signing off an email. Is it a wrong phrase to end your conversation? Let’s look at its pros and cons to answer the question:
Pros:
- It’s a familiar and casual sign-off
- It notifies the recipient that you’re expecting a reply
Cons:
- It’s overused, and so your recipient may ignore it
- Depending on the context, some people may see it as aggressive
- It’s a lame sign-off and doesn’t indicate urgency. It keeps you waiting forever
“I look forward to hearing from you” is still quite okay, but it may not be appropriate in many situations. Here are 26 “l looking forward to hearing from you” alternatives that can help you craft a compelling and unique message.
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26 Alternatives to Say “I Look Forward to Hearing from You”
1. “Please return the feedback by Thursday”
Looking forward to hearing from you is less specific than “please return the feedback by Thursday.” Putting a deadline to the last sign-off shows that you expect the person to act with urgency.
The recipient is sure of your timeline and expectations as you’ve given them an immediate goal to achieve. You can use the closing when:
- Selling a product to a potential customer
- You want the prospect to know how your product works
- Giving a free trial of your product
- Expecting feedback from the prospect about the offer
A specific closing has a pro; you don’t have to wait forever for the opportunity to reply. Note that when signing off with this alternative, be specific by providing a particular date.
Other alternatives of the above closing are:
- “Please, don’t forget to send your feedback to me by Tuesday next week”
- “Does this timeline meet your expectations?”
- “I value your feedback, so let me know what you think”
- “I’m eager to receive your feedback”
You might have noticed that these options are casual and have a flexible deadline. So, they’re ideal when you’re hoping for a response without necessarily expecting it.
2. “I appreciate your quick response” Or “Waiting for your prompt reply”
If you want to show your customer that you’re serious about the feedback, but without being forceful, “I appreciate your quick response” is proper.
It’s better than “looking forward to hearing from you,” which is now a trite and overused sign-off. Some people may even ignore it.
You may use “waiting for a prompt reply” if you want to:
- Slot in a reason why their quick response is crucial
- Indicate that you needed an answer yesterday
- Give a friendly notice that you need a person’s reply pronto
- Remove any negative emotion from the email
Another way of ending your email with the same message is, “I’d appreciate a quick response from you.” It doesn’t have a specific date and has a less commanding tone. It lets your recipient know that you want a quick response.
3. “Keep me promptly informed of any updates”
Other variations of this sign-off as an alternative to “looking forward to hearing from you” are “keep me informed….” and “keep me posted with any updates.”
When can you use the closing? It’s suitable when you and a colleague work together on a project and want the latest updates from them ASAP.
4. “I wait for your immediate response”
With this sign-off, you let the recipient know that you wanted a reply yesterday. It sounds pretty similar to “looking forward to hearing from you,” but the former is action-focused and more time-conscious.
The individual will know that you expect an immediate answer. It’s the ending that sends a no-nonsense message to someone who has delayed responding to you.
It also puts across a serious, even irritated tone. But take care to use it with caution.
5. “If you’re too busy to handle this request, is there someone else I can reach out to”
Unlike the ending “looking forward to hearing from you,” the above sign-off is okay when you’ve been trying to sync up with a person for a long time. For example, you sent them some work or contract and made several email follow-ups without success.
Now you want them to know that you’re frustrated and willing to go around them if necessary. It’s a direct approach that presents your customer with a lightweight threat.
The closing is also proper when a deal is about to collapse.
6. “Should you have any questions, please feel free to contact me”
After chatting with a customer, you end the conversation with this phrase; it’s friendlier than “ I look forward to hearing from you.”
Here are some pros about the previous sign off:
- The customer feels cared for, increasing sales opportunities
- They can become loyal clients and may refer you to other customers
- Strengthens your friendly tone
- Promises prospects that you’ll go the extra mile to deliver an excellent service
7. “Let me know if you will be available to meet by next week Monday”
With this alternative, you’re asking the recipient if they’ll be around to meet with you on a particular date. It’s essential to be upfront to send a clear message, and this ending does just that.
It’s also actionable and explicit without being pushy or demanding.
8. “If I don’t hear from you by X date, I’ll assume we’re good to move”
“Looking forward to hearing from you” is more general than the above phrase. The latter is the correct phrase when you’ve made a request that doesn’t need an answer.
It applies when you have sent a final project draft or suggested a timeline—setting a solid timeline forces the receiver to get back to you with a response within a short time.
9. “Always happy to hear from you.”
Your prospects may have a ton of questions about your products and may not know whom to contact. Saying “always happy to hear from you” to send an email lets them know that they can turn to you for answers.
The simple phrase builds a warm conversation and reassures them that you’re there for them. As a result, you sound less annoying to your prospects, and it lays a firm foundation for more sales.
10. “Let me know if anything changed.”
With this sign-off, you want to find out if there are any adjustments to the existing contract. Again, you’re making the receiver responsible for the feedback.
11. “If there are any changes, do let me know on time”
Like “let me know if anything changes,” the closing is suitable if you’ve got an urgent task or project that you need to finish before a specific date.
You can also use it when you want to make changes to a presentation, and so, you’re awaiting some amendments. You aim to notify the leader that time is crucial.
12. “Remember to keep in touch ASAP”
Compared to “looking forward to hearing from you,” which is less urgent, “remember to keep in touch ASAP” says time is critical. Your recipient will know that they must not waste time.
While it might sound quite commanding, you’re emphasizing that time is crucial.
13. “I haven’t heard from you regarding [ topic]. Usually, when this happens, it means [ usually meaning]. Is this correct?”
When can you use this sign-off? Here are some situations:
- It’s the last resort
- There is a 50/50 chance that the deal has hit a brick wall
- You want the prospect to respond
- Need a definitive reply to allow you to move on
- Want to jumpstart the agreement one more time
14. “I’ll like us to conclude on this if you are available on [ time and date]”
It’s another way to look forward to hearing from you and a fitting sign-off when you have an incomplete conversation with a prospect.
Use the line in your email to notify the person that you’ll talk with them at a later time and date.
15. “We are waiting for your input so we can move with the project”
The sign offline encourages the individual to reply quickly so the project can progress to another stage.
16. “If you’re not the right person, would you mind connecting me with the best person to help with this request?”
Closing your email with “I look forward to hearing from you” may return a cold reply if you’re not communicating with the right person. Instead, use the suggested alternative, especially if you’re in good books with the recipient.
You’re asking if they could connect you with the correct receiver of your message.
17. “Let me know if you are interested so that I can get started immediately”
In this sign-off, you’re awaiting the recipient to inform you if you can go ahead with an activity or particular project. Unlike “looking forward to hearing from you,” throwing in “immediately” creates a sense of urgency.
18. “I saw X and thought of you. What are your thoughts?”
When your customer has gone AWOL and can’t get them to agree to something, you can use the above sign-off. It’s another way of saying I look forward to hearing from you.
It’s not related to your work or product, or service, but it’s also casual. Then, when your prospect responds to your email, you can ask business-related questions.
19. “Do you have any questions?”
Closing off your email with “do you have any questions” is likely to get you a reply. It’s a sign-off that makes the recipient feel obliged to respond when you ask them questions. So, you can expect to receive an answer quickly.
20. “I will like to have 15 minutes meeting with you on [ date and time].”
The sign-off works better if you want to meet with someone and want them to know the specific time and date.
21. “Please respond at your earliest convenience”
Politeness, as you sign off, may elicit a response from a recipient. The above sign-off is one of the best ways of being polite and not putting lots of pressure on the receiver to reply.
You’re saying that it’s okay for the conversation to move at their pace, but you still expect a response.
Use the ending when time isn’t a big issue, and you don’t mind the talk progressing in the recipient’s time and terms.
22. “I think we should have a group meeting by [ date and time]”
“I look forward to hearing from you” can’t work well if you’re sending an email to your group members. In this case, use the above alternative to organize a meeting for your group. Note that you should specify the time and date as you sign-off.
23. “Talk to you soon”
“Talk to you soon” is a friendly way of closing an email, especially if you know the recipient on a personal level. However, it also means that you want to speak to that person again; otherwise, it’ll be misleading information.
You can also use the phrase if you know that you’ll meet with the individual soon.
24. “Do give me a call by [date and time]. I will be expecting your call.”
With this sign-off line, you’re sending your receiver a more actionable message. For example, the recipient will know what you want him/her to do at a particular time and date.
25. “Looking forward to your email”
The ending is another way to show that you expect a reply. It works well at the end of your first correspondence, but you can still use it even if you’re not expecting an answer.
It also suggests that you asked a question previously or offered some critical information to your recipient. You’re now expecting a response.
26. “I value your kind and quick response”
“I value your kind and quick response” is one effective way to sign off if you want to sound appreciative. It will motivate the recipient to respond to you as soon as possible.
You’re also showing them you value their feedback, and because of this, you’re likely to get a quick response. So, again, it’s more effective than “I look forward to hearing from you.”
The Bottom Line
While you can still use “I look forward to hearing from you,” there are many more specific alternatives. With 26 options to “looking forward to hearing from you,” you’ll have a wide range of phrases for ending your emails. In addition, your sign-offs will send the right message to your recipient.
