How to Create a Mailing List in Outlook
What to Know
- First, go to Home and select New Items > More Items > Contact Group. Name the group.
- Then, go to the Contact Group tab and select Add Members > From Outlook Contacts.
- Finally, select a contact from the list and select Members to add them to the group. Add additional members to the group as needed.
This article explains how to create a mailing list in Outlook. Mailing lists, also called contact lists and contact groups, group together multiple email addresses under an alias so that it’s easier to send a message to all members of that list. Instructions apply to Outlook 2019, 2016, 2013, 2010, Outlook for Microsoft 365, and Outlook.com.
Create a Contact Group in Outlook
Mailing lists are called contact groups in Outlook. Follow these steps to create a contact group and then add members to it in Outlook 2019, 2016, 2013, and Outlook for Microsoft 365.
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Go to Home and select New Items > More Items > Contact Group.
Get to Contact Group quicker with the shortcut Ctrl+Shift+L.
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In the Contact Group dialog box, place the cursor in the Name text box and type a name for the contact group.
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Go to the Contact Group tab and select Add Members > From Outlook Contacts.
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In the Select Members: Contacts dialog box, select a contact from the list, then select Members to add them to the group. Add additional members to the group as needed.
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Select OK to return to the Contact Group dialog box.
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Select Save & Close.
Create a Contact Group in Outlook 2010
Creating a contact group in Outlook 2010 is similar to later versions, but there are some differences.
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Click Contacts.
For a keyboard shortcut to Contacts, press Ctrl+3.
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In the Name text box, enter a name for the contact group.
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Go to the Contact Group tab and click Add Members.
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Select the contacts you want to add to the group.
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Click Members to add the selected contacts to the group.
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Click OK to return to the Contact Group dialog box. The contacts included in the group are listed.
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Click Save & Close.
Create a Contact List on Outlook.com
Log in to your Outlook.com account, and follow these directions to create a contact list.
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Select the Office Application Launcher at the top-left corner of the Outlook.com page, then select People.
Some users may need to select All apps in order to see the People option.
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Select the New Contact dropdown arrow, then select New contact list.
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Enter a name and a description for the group (only you will see this information).
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In the Add email addresses text box, type the name or email address of a contact you want to add to the list. Suggestions are generated from your contacts and display in a dropdown list.
Either select a suggested contact to add them to the list, or enter an email address and select Add if the contact doesn’t exist in your address book.
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When you’ve added everyone to the list, select Create.
How to Change Outlook.com Contact Lists
To modify a contact list after it is created:
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Open the Office Applications Launcher and select People.
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Select All contact lists, choose the contact list you want to change, and select Edit.
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Edit your contact list by adding or removing contacts, altering the description, or changing the name of the list.
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After you’ve made all the changes, select Save.
How to Delete Outlook.com Contact Lists
To delete a contact list:
Deleting a contact list does not delete the individual contacts in the list.
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Open the Office Applications Launcher and select People.
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Select All contact lists, then choose the list you want to delete.
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Select Delete.
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In the confirmation window, select Delete.
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The contact list is removed.