Translate text into a different language – Microsoft Support

In Outlook, you can translate words, phrases, and full messages when you need them. You can also set Outlook to automatically translate messages you receive in other languages.

When you receive an email in another language, you’ll see a prompt at the top of the message asking if you’d like Outlook to translate it into your preferred language.

When you receive an email in another language, you can respond in two different ways:

• In the message, select Translate message. Outlook replaces the message text with translated text. 

  After you’ve translated the message, you can select Show original to see the message in the original language or Turn on automatic translation to always translate messages to your preferred language.

• In the message, select Never translate. Outlook won’t ask you if you’d like to translate messages in the future.

If, for some reason, Outlook doesn’t offer these options, select the Translate button from the ribbon, or right-click on the message and select Translate, then Translate Message.

• On the Home tab, select Translate > Translate Message.

  

To change your translation preferences, go to Home > Translate > Translation Preferences.

Here you can set your preferred language.

Translate part of an email

To translate just a bit of text from a message, select that text and right-click. Outlook will show you the translation right there in the context menu that appears.

You can also select text and right-click to translate to your preferred language when you’re composing an email. When you click the translated text, you can insert it into the message you’re writing.

To learn more see Announcing new translation features in Outlook.

Note: Automatic translation and intelligent translation suggestions are only available for Exchange Online mailboxes.