Using Google Groups for Collaboration · Technology Help · Lafayette College

Google Groups can be used for collaboration in the Google Workspace environment. The benefit of using a Google Group to share calendars, create events, or collaborate in Google Drive is that you will only need to manage membership/access in one location – Google Groups. As the list of who should be included or have access changes over time, the membership managed in Google Groups goes into effect for all locations in which the Google Group was used.

Organize events

Share a Google Calendar with your Group

1. In Google Calendar, hover over the calendar you want to share, click More > Settings and sharing.
2. Under “Share with specific people” click Add people.
3. Enter the email address of the Google Group you want to share the calendar with.

Note: If you share a calendar with a group, it isn’t automatically added to their “Other calendars” list in Google Calendar. They will need to click the link in the email they received about sharing the calendar to add it to their list.

Invite a Google Group to a Google Calendar event

Using Google Calendar, create an event and in the “Add guests” box, type the name of the group you’d like to invite. After the group is added, you can see a list of the group members by clicking the Down arrow to the left of the group name. Save the event.